Location:
Houston
Title:
Billing Coordinator
Reports To:
Accountant
Position Responsibilities:
Assist ESE’s accounting department and environmental business units with accounts payable, accounts receivables and project management administrative support.
Primary Duties:
- Obtain approval, code and enter project related invoices for processing
- Maintain electronic vendor files
- Prepare pre-bill reports for project managers to review
- Issue invoices and purchase orders per contract terms
- Maintain electronic project accounting files
- Monitor receivables and support project managers with collections
- Set up and close out projects per contract terms and project manager direction
- Manage expense reports and timesheet entries to ensure they are submitted on time
- Distribute weekly revenue and utilization report
- Develop and maintain professional relationships with vendors and clients
- Prepare various ad hoc reports as requested by project management
- Assist in monthly reconciliation of bank and credit card statements
- Assist in the completion of varying tasks simultaneously
- Assist with deliverables to clients through ESE’s electronic delivery system
- Data entry using Microsoft Excel, CORE and Salesforce
- Ensure that the office is organized and maintains a professional appearance
- Word processing and document preparation using applications such as Microsoft Office, Teams, SharePoint, Deltek VantagePoint and Adobe Acrobat
- Operate as one of the firm’s accounting support staff with respect to all ESE disciplines
- Commitment to continuously improve automation of the accounting process
- Other duties as required to support accounting and all business units
Opportunities:
Our goal is to be recognized as the best environmental firm to work for in Texas. We are making major strides in that direction with an ever-increasing amount of flexibility, benefits, rewards, and opportunity for professional growth.
Benefits:
- Annual Profit Share/Bonus Program
- Health Insurance
- Dental and Vision
- 401 K with employee match up to 4% of gross
- 120 Hours Personal Time Off
- 8 Statutory Holidays (Accrued at Part-time rate, as applicable)
- Flex Work Schedule (9 hour workdays Monday thru Thursday with 1/2 days on Friday)
Education:
- Accounting Degree preferred. Not Required.
Software:
- Microsoft Office, Deltek VantagePoint, Salesforce
Licenses:
- NA
Certifications:
- NA
Experience:
- Minimum 5 Years in Accounting or Accounting Support Position
Note: This is not an offer of employment. This document is intended to clarify the needs and opportunities presented by ESE. The offer if presented, will be under separate cover.